Overview
| Job title: | Receptionist and Administration Assistant (Part-Time) |
| Department: | Argyll Ruane Limited |
| Location: | Sheffield, England |
| Responsible to: | Finance Business Partner |
| Key relationships: | Internal: All colleagues External: Clients and students |
Description of duties
Overall purpose
Key performance areas
- Welcoming colleagues and visitors to the business, putting them at ease and dealing with any queries.
- Staffing of the main reception desk, taking and relaying messages as required.
- Ensuring that all visitors and contractors are issued with the appropriate identification badge.
- Ensuring that all visitors are properly directed and are collected by the appropriate member of staff.
- Maintaining the appearance of the reception area and ensuring high presentation standards are upheld.
- Monitor visitor access and maintain security awareness.
- Completing ICorr based administrative duties as requested by the Sales & Customer Services Executive, including contacting customers by email who are due to renew their certifications.
- Ensuring customer data is accurately stored on the database and kept up to date.
- Ensuring stock levels are maintained for office supplies, inclusive of vending machine stocks and student snacks (where applicable).
- Raising NDT Training Certificates with accuracy.
Key attributes / Person specification
Essential
- Excellent people and relationship management skills.
- Good communication and interpersonal skills, with an excellent telephone manner and customer service skills.
- Able to work under pressure whilst maintaining a calm and diplomatic demeanour.
- Professional, well-presented and approachable.
- Thorough attention to detail with high accuracy and a disciplined approach to producing work to a consistently high standard.
- Willingness to be flexible and multi-task as a member of the team.
- Ability to exercise own initiative to help and support visitors as required.
- Good written and spoken English.
- E-literate and competent in administering and using PC and associated networks and systems (e.g. Microsoft Office) to acquire, manipulate and disseminate information.
Further information
- This job description is intended as a guide to the main responsibilities of the post and is not an exhaustive list of duties and tasks. The post holder may be required to take on other tasks which they could reasonably be expected to perform.
- The post-holder is expected to uphold Argyll Ruane values and policies, while contributing to a diverse, inclusive culture and demonstrating an appreciation for the engineering and science community.
Shape the future with us
We’re proud to lead the way in Non-Destructive Testing (NDT) and coatings training, examinations and NDT consultancy services.
Guided by decades of industry knowledge and expertise, we deliver professional, high-quality services to promote and improve the industry by developing well-trained, highly competent professionals and supporting them and their employers throughout their careers.
Driven by our purpose to cultivate expertise, uphold integrity, and advance quality assurance, we collaborate with a diverse network—from self-sponsored professionals to global multinationals – to elevate industry standards and build a legacy of excellence that inspires trust worldwide.
By joining our team, your work will have a lasting impact—because what we do matters. Together, we inspire and empower NDT and coatings professionals to excel by offering exceptional, high-quality services that elevate industry benchmarks and promote excellence.
Life at Argyll Ruane
We believe in empowering our people. Through mentorship, training, and collaboration, we foster a culture where your potential thrives, your voice matters, and your work drives meaningful change.
Whether delivering world-class training, solving complex challenges, or supporting our clients, you’ll be part of a team where ideas flourish, teamwork fuels innovation, and every role is critical to helping us achieve our mission.
Our principles in action
At our core are values that shape who we are and how we work:
- Welcoming professionalism: We blend warmth with expertise, ensuring every interaction is engaging and valuable.
- Customer-centricity: Guided by our customers, we work collaboratively to exceed expectations in everything that we do.
- Integrity: We stand firm in our beliefs, always choosing what we know is right.
- Excellence: We raise the bar, consistently delivering services beyond industry standards.
- Adaptability: In a dynamic landscape, we adjust and evolve, seeking solutions and achieving together.
- Proactiveness: We empower action and are ready to anticipate opportunities.
- Industry-driven: We understand our industry, connecting authentically and with empathy.
Your benefits and growth
We know that when you thrive, we thrive. That’s why we offer a comprehensive benefits package designed to support your growth and clear pathways for career progression.
- Support for your professional development, including access to training programmes, mentorship, and tailored learning opportunities.
- Opportunities for travel, both within the UK and overseas.
- A minimum of 26 days’ annual leave plus public bank holidays, with additional days based on your length of service. (Full time position)
- An extra day of annual leave day to celebrate your birthday.
- Sick pay, maternity, and paternity leave above statutory.
- Competitive salaries for all roles.
- Enrolment in company pension scheme.
- Access to Bupa private medical insurance.
- Access to Medicash services.
- Life assurance valued at three times your annual salary.
- Eligibility for an annual bonus, subject to company performance and results.
- Professional membership subscription for employees.
- Flexible working options.
- Contribution towards eye tests and spectacles.
- A volunteering policy offering 2 paid days per year to support a charity.
Find out more about us and employee benefits.
How to apply
Submit your CV and covering letter to sally.taylor@argyllruane.com.
Deadline: 31 May 2025
Support with your application
At Argyll Ruane, we’re committed to making sure our hiring process is fair and accessible for everyone and want to support all candidates to perform at their best. If you need support in the form of a reasonable adjustments due to disability, let us know as soon as possible by emailing sally.taylor@argyllruane.com. Any information you provide will be treated with privacy and confidentiality as per our Privacy policy. Any information you provide will be treated with privacy and confidentiality as per our Privacy Policy.